Spectrum Bid and Proposal Manager
JOB TITLE: Bid and Proposals Manager
EMPLOYER: Spectrum AMT
DEPARTMENT: Sales
REPORTS TO: Director of Bids and Proposals
EFFECTIVE DATE: Immediately
SUMMARY:
The Bid Manager will be responsible for managing the development and submission of complex bids and proposals, particularly focusing on electronic manufacturing, PCB assembly, and contracts with government, DoD, Military, and Aerospace sectors. This role demands a strong technical background and extensive experience with contract regulations, including DoD FAR/DFAR, and various pricing models.
DUTIES AND RESPONSIBILITIES:
• Lead the preparation, submission, and management of complex bids and proposals focused on electronic manufacturing and PCB assembly.
• Work closely with project teams and external partners to ensure all proposal requirements are met.
• Manage multiple assignments simultaneously, maintaining high standards of accuracy and effectiveness under tight deadlines.
• Develop and maintain strong relationships with customers, understanding their needs and ensuring these are reflected in proposals.
• Provide expert guidance on Firm Fixed Price, Cost Plus Fixed Fee, T&M, and contract change management.
• Ensure compliance with all relevant regulations, including DoD FAR/DFAR.
• Support all aspects of the proposal process from initiation to submission, including document updates, tracking, and proper documentation.
• Utilize excellent written and communication skills to articulate proposal details clearly and persuasively.
• Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
• This job has no supervisory responsibilities.
QUALIFICATIONS:
• Bachelor's degree in Engineering, Business, or a related technical discipline.
• 7-10 years of experience in proposal management or bid preparation in the electronic manufacturing industry, specifically PCB assembly.
• 5-10 years of experience dealing with government, DoD, Military, and Aerospace customers.
• Proficient in DoD FAR/DFAR regulations.
• Experience with pricing models such as Firm Fixed Price, Cost Plus Fixed Fee, and T&M.
• Demonstrated ability to work in a fast-paced environment and manage various contractual proposal issues.
• Proven ability to lead and collaborate with cross-functional teams, both internally and externally.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• Outstanding communication and interpersonal skills.
• Proficient in Microsoft Office, including advanced Excel skills.
• Experience with CRM systems such as Netsuite or Salesforce, and inventory management software like Fishbowl.
Preferred Qualifications:
• Advanced degree in a relevant field.
• Project management certification (e.g., PMP).
COMPETENCIES:
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Project Management - Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Frequently required to stand
• Frequently required to walk
• Frequently required to sit
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.