Spectrum JOB TITLE: Executive Administrative & HR Assistant
EMPLOYER: Spectrum AMT, Inc.
DEPARTMENT: Operations
REPORTS TO: COO
EFFECTIVE DATE: Immediately
COMPANY OVERVIEW:
Spectrum Advanced Manufacturing Technologies, Inc. is a dynamic and innovative company in the manufacturing sector that is dedicated to delivering high reliability electronic systems. Spectrum AMT is an Ocutrx Company which stands as a prominent leader in high-reliability electronic systems and assemblies manufacturing, with over 25 years in the industry. We serve several sectors such as Aerospace, Spaceflight, the Department of Defense, Medical Devices, Enterprise and Industrial.
SUMMARY:
We are seeking an experienced Executive Administrative Assistant & HR Assistant to join Spectrum’s team. This is a full-time, in-person position at our manufacturing facility in Colorado Springs. The position requires a friendly demeanor, as the Executive Admin will greet customers and be the first face seen upon arrival to the office.
KEY DUTIES AND RESPONSIBILITIES:
Administrative Support:
- Provide high-level administrative support to executives and senior management.
- Manage executives’ calendars, appointments, and travel arrangements.
- Prepare reports, presentations, and documents.
- Maintain accurate records, databases, and files.
- Ensure the organization’s data is organized and easily accessible.
- Handle confidential information with discretion and professionalism.
- Drive weekly timecards approval and data entry.
- Order lunches for staff, guests and auditors as needed.
- Orders office supplies and janitorial supplies.
- Light accounts payable data entry.
Human Resource Support:
- Handle employee inquiries and assist with HR-related issues.
- Maintain personnel records and ensure compliance with HR policies.
- Assist with HR tasks such as recruitment, onboarding, and employee orientation
- Run background checks, coordinate interviews with executives and senior management.
SUPERVISORY RESPONSIBILITIES:
- This job has no supervisory responsibilities.
QUALIFICATIONS:
- Minimum of 3 years of administrative experience, preferably 5 years.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication and interpersonal skills with friendly demeanor.
- Knowledge of HR processes and best practices is a plus.
- Detail-oriented.
- Proactive problem-solving abilities.
COMPETENCIES:
- Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
- Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Frequently required to stand
- Frequently required to walk
- Frequently required to sit
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.